Approval Manager can be used to structure Approval Processes for hard copy proofs without reference soft proofs. In this approach, the Manager will create an Approval Process but reviewers will have only the hard copy proof to review. Comments and approval statuses are applied exclusively through the Review page of Approval Manager. Additionally, if the Reviewer wishes to annotate the hard-copy proof, they will have to make arrangements to have the annotated hard copy proof delivered back to the Manager.
Note: Even for review processes for hardcopy proofs without reference soft proofs, there will be at least one file contained in the approval process. This is required during the creation of the approval process.
Procedures
Reviewing Hard Copy Proofs without Reference Soft Proofs
Locate the Approval Process in the Review Worklist for the proof you want to review.
Click the Review button ( ) for the desired Approval Process. The Review page for the selected file will open, displaying the Review Assistant for the file. Review Assistant displayed for the placeholder file. This capture showsthe placeholder file as a PDF and Adobe Reader as the proofingapplication. The file type and proofing application used in yourenvironment may be different.
Open the attached proof file. Review the Manager's note for any special instructions related to the approval process.
Optional: Open the placeholder file for any instructions related to the approval process.
In the Review page, select a Review Status to assign. The available Review Statuses consist of: "Approve", "Accept w/ Changes", "Reject", and "Comment". When a Review Status is selected, a comment box will appear in the Review Assistant, allowing you to type comments as part of the selected Review Status.
In the Review page, type any comments to associate with your review in the comment box.
Optional: If you have a file that you want to attach to your review, click Choose File ( ). A file browser window will open (Finder for Mac OS X and Windows Explorer for Windows). Browse to and select the file to attach.
Click Post ( ) when finished. Your Review will be posted with any comments or files attached. Once Posted, it will be visible to other users reviewing the file or managing the approval process of which it is a part. At this point, your approval status and comments have been recorded in Approval Manager. If you have a need to return annotations on the physical proof to the Manager, make arrangements to do so.
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